Sherwood Forest Owner’s Association

January Board Meeting

Manager’s Report

 

January 15, 2005

Expenses:

 

Vendor

October

November

December

Mille Lacs Electric

$8,963.51

$6,979.96

$3,488.95

Valley Pools & Spa – Winterizing Pools

 

$565.25

 

Berkley Risk Workman’s Comp Insurance

 

$1,663.00

 

Auto Owner’s Insurance

 

$478.00

 

Knox Electric – Phase III Upgrade

$12,466.67 – 1st Payment

$12,466.67 – 2nd Payment

$11,466.67

 

Garrison Disposal

$930.14

$930.14

$246.94

Knox Electric – Wire breaks

$2,350.00

 

 

Security State Bank – D & O Insurance

$2,265.00

 

 

LHB – Newsletter

 

$558.96

558.95

Mille Lacs Electric – Transformers for Phase III Upgrade

 

$1435.00

 

 

Statements:

 

Sherwood has received approximately $14,033.83 since the last Board meeting.  $3,000 of which was for the Special Assessment.  Special Assessment payments have just recently started to come in. 

 

Sherwood collected $1,819.93 from the sale of Derby 207.  London 111 has been sold so Sherwood will receive a check in the amount of $2,167.03 from Aitkin County Abstract sometime next week.  Mary Hawley has obtained the listings for Nottingham 715 & 716 which are currently in collections.

 

Correspondence:

 

No updates.

                                               

Phase II of the Electrical Upgrade:

 

Cannock Chase has finally been completed.  It was inspected by the Aitkin County Electrical Inspector and passed inspection.  A final check has been issued to Knox Electric.

 

Phase III of the Electrical Upgrade:

 

A bid has been submitted from Knox Electric that is comparable to his bid on Cannock Chase.  I have decided to not go out for other bids as long as Knox Electrics’ bids are in line with his others. 

 

We requested a bid from Mooer’s Electric who declined to submit a bid.

 

The bid is for upgrading London Town Block 4 and parts of Block 5.  This will include 50 lots, which will deplete our pedestal supply. 

 

It is possible that Phase III may not be completed this winter.  The reason for the delay is there is a 6 – 8 week delivery time for the wire used in our upgrades.  Brian Knox has submitted a proposal that would get the upgrade done now.  Maureen Dilley sat in on Brian’s presentation.

 

Fines:

 

$25 fine was issued in August and paid in August for displaying For Sale signs.  The For Sale sign is still displayed on this lot so I will be issuing another fine.

 

Rules:

 

Regarding the golf cart incident that happened a few weeks ago.  The owner of the car that was damaged found out from her insurance company that unless a rider is attached to your homeowners insurance, golf cart accidents are not covered unless under specific circumstances.  She wanted the Board to be aware of this.  Marylin Galleymore and Sharon Weber did some checking on their own and insurance companies are not consistent on this.  The bottom line is:  The owner will have to check their insurance policy to see if it’s covered and Sherwood would need specific proof the golf cart is covered before issuing a permit for underage drivers.

 

Please see information in folder.

 

We had two incidents of underage drivers violating the rules last weekend.  I will be visiting these two families today to discuss this situation and to punch their nametag.  If the families are not here, I will be calling them next week.

 

Nottingham and Canterbury West Drain Fields

 

We have had no problems with Nottingham Drain field this season. 

 

Drain tile has been laid by Canterbury West.  This job was completed by our Maintenance Crew.  This should take care of the water problems in that area.

 

Miscellaneous

 

Stoneage Pools will be in on Wednesday of next week to start the resurfacing of the pool.  This job should take three days.  We will be getting a price on replacing the tile along the edges of the pool.  Tim and I have talked about this and it may be possible for the Maintenance Crew to temporarily fix the bad areas.  This would give the Board time to decide the future of the pool.

 

We have a reservation through Coast to Coast for the week of October 4 through 8.  Since we have advertised in the Coast to Coast handbook that we are open until October 15, it will be necessary to leave the water on in this area until they leave.

 

Collections

 

I have been working with Tom Carlson, an attorney and lot owner, on Sherwood’s collection procedures.  A letter from Tom is enclosed in your folder.  He has looked at the By-Laws, Convenants and Rules and found many gray areas.  He suggests the first thing the Board should do is decide what day the assessment is due.  The way the documents read now it looks like the entire assessment isn’t due until July 1.  The due date affects when collection procedures can start.  The documents state that collection procedures cannot start until 90 days after delinquency.  If July 1st is the due date, collections could not start until October 1st.  His suggestion is declaring April 1st the official due date with the option of paying half at that time.  Then when the July lst payment is due, collection could start July 2nd on any amounts due.  This would be a Board action item.