Sherwood Forest Owner’s Association

Board Meeting

Manager’s Report

 

February 19, 2005

Expenses:

 

Vendor

Amount

Mille Lacs Electric

$ 4,794.00

RTW, Inc. Workman’s Comp Insurance

$ 5,396.00

Knox Electric – Pedestals

$24,688.00

Garrison Disposal

$     192.00

Oppenheimer Funds

$  2,280.00

UBC Lumber – Material for Maintenance Bldg.

$     540.00

 

Statements:

 

Since the January Board Meeting we have collected $1,300 in 2004 assessments and $42,561 in 2005 assessments. 

 

On January 25th I sent a letter to Control Credit telling them Sherwood was not going to renew the collection agreement with them for 2005.  In the letter I asked them to please supply Sherwood with any collection details they may have gathered in the past year, and I also asked that any money that is due to Sherwood be paid by the expiration date of February 16th.  To date there has been no response from Control Credit. 

 

I talked to Tom Carlson who suggested we send letters to all Sherwood accounts that were handled by Control Credit to inform them of the change.

 

Tom also suggested having his firm send a letter to Control Credit ordering them to send an accounting of monies collected over the past year or so since they did not respond to my letter.  Is this something the Board would want done?

 

Correspondence:

 

No updates.

                                               

Phase IV of the Electrical Upgrade:

 

Tim and I met with Brian Knox regarding the spring upgrade.  We have targeted part of block one and all of block two for the next upgrade.  This will include approximately 40 lots.  Brian will be sending me a bid on this upgrade.  Once the numbers are checked, letters will go out in March to the owners that will be affected.  The upgrade will start as soon as the ground thaws and is scheduled to be completed by mid-May.

 

A call has been placed to Mille Lacs Electric informing them of our plan.  We would like to have everyone ready for their part as soon as the ground thaws because of the time factor.

 

 

 

 

Phase III of the Electrical Upgrade:

 

A call was placed to Mille Lacs Electric reminding them of the power switch over in London Town that is scheduled for spring.

 

Gate

 

The current position of the gate is inefficient for our needs so I am proposing moving the gate to the entrance of the park by the fish house.  The move would include placing the guard shack in the middle of the in and out gate and then staffing it round the clock in order to register and collect guest fees, register and collect fees for guest ATV’s, check owners stickers, etc.  I have looked at other options for gate placement but this area seems to fit our needs the best.

 

I would like to discuss this with the Board.

 

Fines:

 

None

 

Rules:

 

I have enclosed in your folders a letter received from our insurance agent, Dan Borseth.  This letter gives his recommendations regarding requiring proof of insurance from the owners, and includes a plan on how it could be handled, but does not state what the benefit would be to Sherwood to require this information.

 

Miscellaneous

 

To date we have sold $1,275 worth of advertising to outside vendors which will go with the annual packet.  Our goal is $2,300 which will more than cover postage for the packets.

 

I will need all information that needs to be included in the annual packet by the next board meeting.  This would include the Presidents letter, rule changes, ATV survey, Board of Director applications and nominee write ups, etc.