Sherwood Forest Owner’s Association

February 2004 Board Meeting

Manager’s Report

 

February 21, 2004

 

 

Significant Expenses or Increase in Revenue:

 

Revenue Increases:

 

None at this time.

 

Expenses:

 

 

 

Mille Lacs Electric

2801.95

Garrison Disposal

192.06

Federated Propane

0

Tractor Repair – Starter

1095.42

Comfort Station – Glass Board

992.06

 

Nottingham Drainfield:

 

Met with Greg Westerland regarding the continual problems being experienced since the installation of the drain field.  He explained in depth the possibilities of why it may not be working right. 

 

The end result of the meeting is Greg will in the spring; dig up the area recommended by Tim where there may be a break in the pipe.  If a break is found it will be fixed.  If no break is discovered, Greg will lay more clay to try to build up a ridge that should slow down the flow of water. 

 

Since laying more clay has been tried in the past, this may not be a solution to the problem.  It may be we will have to look at the possibly of installing a new drainfield.

 

Statements:

 

All statements were mailed out the first week of February.  To date Sherwood has received approximately $19,000 in assessments.

 

Breakdown of Expenses for Apartment:

 

                        Cabinets and Countertop            $4,108

                        Flooring                                  $   404

                        Paint/Stain                                $   211

                        Miscellaneous                          $   216

                        (light fixtures, switch

                         plates, etc.)      

                        Carpet Cleaning                       $   110

                        Doors, Plumbing Supplies            $   200

 

                                                                        $5,249

 

 

 

Breakdown of Expenses for Derby Town Comfort Station:

 

                        Jack Hammer Rental             $   156

                        Concrete Floor                        $   730

                        Glassboard                             $   992

                        Plumbing Supplies                     $   200

                                               

                                                Total                $2,078

 

 

Labor was not tracked on the above projects.  Any further projects will have a labor cost breakdown.

 

Correspondence:

 

Wrote response letter to Dwight and Robyn Ryks explaining the $100 special assessment.

 

Wrote letter to the owner of C701 who had For Sale signs displayed on his lot.  Receiving the letter prompted him to call me but all was resolved within one week.  The signs are now down.

 

Collections:

 

Sent out collection letters to three owners giving them one final chance to pay before being turned over to collections.  To date have had no response so will proceed with process. 

 

                        C114                           L138

                        N715                           N716

           

After sending out letters we received notification that the owner of N715 & N716 is in the process of filing bankruptcy. 

 

Bob Vesaas is in the process of filing liens against L111, N715 and N716.

 

Phase II of the Electrical Upgrade:

 

Called eight electricians requesting bids on the Cannock Chase upgrade.  We received responses from four of the companies.  Two declined, and two accepted.  We did not hear back from three of them.  We are assuming that Mooers Electric will submit a bid.  We have verbally requested a bid from Don at least five times since last fall.  I am now sending him a formal letter requesting a bid.  I’m setting a deadline for bid submittal by March 15th.  If we have not received a bid from him by that date, we will have to assume he is not interested in bidding on the job.

 

If Mooers does not submit a bid, we will proceed to find a third bidder.

 

After we receive the third bid we will put together a packet of all bids and present this to the Board of Directors at the March meeting.

 

Clubhouse:

 

We have expanded the kitchen by moving the counter up to the staircase.  We’ve had the hood and vent of the stove professionally cleaned.  I will be researching prices on stainless steel shelving and hangers.  Our goal in the renovation is increased efficiency and following code on in the areas of safety and health.

 

Linoleum and Carpet will be installed starting the week of February 23.  It is estimated this job should only take a week or so.

 

Fines:

 

No fines were issued in January/February.

 

Rule Definition:

 

Number 26 – “LP tanks shall be limited to 125 gallons maximum”.

The question arose how many LP tanks can a lot have.  This owner would like one for his trailer and one for his screen house.

 

(This section refers to Covenants Article V; Section 8 but there is no mention of this situation.)

 

Volunteers:

 

Two lot owners are interested in focusing on the situation of age limits for driving golf carts.  They are willing to set up and conduct training for kids that would allow them to legally drive the carts without being questioned.

 

These same owners have suggested having owner’s police their towns on a volunteer basis to keep things in line.  They are willing to spearhead this project.

 

My question is what is the process I would have them follow?